Supplemental Terms – Outbound Communication Service
1. General Terms and Conditions
1.1. Customer determines the manner and means of transmitting outbound communications, including Proactive Customer Care and Mobile Marketing, using the Genesys Cloud Services platform, including voice, email, text, and push notifications.
1.2. Customer will develop Campaigns using Genesys tools. If Customer retains Genesys to draft, Genesys will develop draft campaign communication. Customer will supervise Genesys’ work, review and revise draft as appropriate for Customer’s needs, and take responsibility for the final message draft.
1.3. Customer is responsible for originating (or causing the origination, via Recipient opt-in requests, of) its desired Messages for Initiation by the Genesys Cloud Services platform. For voice and text communications, Customer shall ensure that: (i) Recipient Numbers are the correct Recipient Numbers for the intended Recipient; (ii) Recipient Numbers are obtained and used at all times in compliance with all applicable Laws (including but not limited to the TCPA and the FDCPA); (iii) Recipient Numbers do not include emergency lines, including those of any hospital, medical center, health care facility, poison control center, fire protection agency, or law enforcement agency; (iv) Recipient Numbers do not include any number assigned to a paging service, cellular telephone service, or other wireless service, unless appropriate consents to transmit to such numbers have been obtained from the intended Recipient; and (v) Recipient Numbers do not include any number to which automated dialing or prerecorded message calls are prohibited under applicable Laws.
1.4. Customer shall provide and be solely responsible in all respects, for: (i) establishing and providing the time(s), date(s) and delivery schedule(s) in respect of Messages, (ii) ensuring that (A) no Telemarketing Message is transmitted before 8 a.m. or after 9 p.m. local time at the Recipient’s location, and (B) no Messages, including Telemarketing Messages, are transmitted outside of hours allowable under applicable Laws.
1.5. Genesys will use commercially reasonable efforts to transmit Customer’s Messages as directed by Customer. Genesys cannot guarantee that Messages, once transmitted by the Genesys Cloud Service platform, will be received, delivered or opened by Recipients.
1.6. Genesys may provide Messages and other data to Providers which may reformat the Message to conform and adapt to Provider requirements and device requirements.
1.7. Genesys Cloud Services are designed to facilitate compliance with certain regulatory obligations related to the TCPA, CAN-SPAM, and FDCPA through the use of filters such as checking Recipient Numbers against state and federal Do-Not-Call lists (each such feature, if enabled by Customer for the applicable Message, a “Compliance Instruction”). Genesys makes no representation or warranty that the compliance-related features of the Genesys Cloud Services are sufficient to meet the obligations related to TCPA, CAN-SPAN, and the FDCPA or other Laws. Notwithstanding the foregoing features of the Genesys Cloud Services, Customer is responsible for determining the Laws applicable to Customer’s use of the Genesys Cloud Services and for determining whether its use of the Genesys Cloud Services remains compliant with such Laws. Customer is also responsible for determining the applicable Compliance Instruction.
2. Voice Messaging Terms and Conditions
In addition to the requirements stated above under Section 1:
2.1. Customer shall ensure that each telephone Message clearly states the identity of the Customer at the beginning of the Message and the Customer’s telephone number during the Message.
2.2. For Telemarketing Messages, Customer will ensure that Recipient Numbers do not include: (A) any number for a intended Recipient who has not given express written consent to receive Telemarketing Messages from Customer in compliance with all applicable Laws; (B) any number for a Recipient who has previously requested not to receive calls from Customer; or (C) any number of a Recipient to whom transmission of Telemarketing Messages is prohibited under applicable Law.
2.3. Customer shall ensure that for each Telemarketing Message: (A) the Message makes the disclosures required by Abusive Telemarketing Acts or Practices, Telemarketing Sales Rule; (B) the Message and information related to the Message (including the Recipient Numbers where the Message is instructed by Customer to be delivered) complies in all respects with the TCPA; (C) transmission of any collections Message complies with the Fair Debt Collection Practices Act (“FDCPA”); (D) the Customer telephone number provided in the Message allows a Recipient (or intended Recipient) to make a do-not-call request to reach Customer during Customer’s regular business hours; and (E) the Message includes (after the Customer identification and disclosures) a means for the Recipient to assert a do-not-call request.
3. Text Messaging Terms and Conditions
In addition to the requirements stated above under Section 1:
3.1. Genesys Cloud Services cannot be used to transmit Messages to mobile phone numbers in the absence of Recipient’s consent. Customer is responsible for determine whether Recipient’s consent is sufficient to meet the obligations of applicable Law.
3.2. Customer is responsible for determining whether to transmit FTEU Messages or subject to standard messaging terms as applicable for Recipients.
3.3. With respect to Compliance Instructions related to a Recipient’s request to opt-out of receiving text Messages, Genesys will confirm an opt-out with one subsequent automatically-enabled Message only if a Recipient sends an explicit and unambiguous opt-out request directly to the Genesys Cloud Service platform via the same Recipient Number, and only in the event such request is transmitted by such Recipient’s mobile handset. Unless requested by Customer, Genesys will not send an opt-out confirmation in respect of any other Recipient opt-out request (e. g. an ambiguous text message, or an opt-out request initiated online, by email, by chat, by voice call, or letter addressed to a street address). Customer accepts sole responsibility for determining whether confirmation of an opt-out request is required by Law and for instructing Genesys to send out such Messages if so required. Customer is also solely responsible for determining whether the Genesys-enabled opt-out mechanism is sufficient for Customer’s needs or whether such mechanism is sufficient to comply with applicable Law.
3.4. Genesys uses all commercially reasonable efforts to ensure the accuracy of its List Profile Report service; but all such data is provided by the Providers. To that end, Genesys makes no representation or warranty of any kind regarding the accuracy of such data returned from the List Profile Report service. Notwithstanding the foregoing, Genesys’ actions or inactions do not relieve Customer of its responsibility for ensuring the propriety of using the Recipient Numbers provided to Genesys.
3.5. Short Codes are used for Customer Messages transmitted within the US. Customer may provide Short Codes for use with the Genesys Cloud Service or may request Genesys to lease Short Codes on Customer’s behalf. Leasing and provisioning a Short Code takes at least 45 days, and is dependent on receipt of information from Customer and coordination with Providers. Customer takes full responsibility for all information Customer provides in connection with leasing Short Codes. Customer acknowledges that its use of a Common Short Code is limited to the duration and purpose as set forth in the Short Code lease application. Customer will provide complete and accurate information in connection with leasing of Short Codes. At all times a Short Code is active, Customer will be billed for all inbound Text Messages received as well any responses transmitted to these inbound Text Messages.
3.6. Long Codes may be used for Customer Messages transmitted outside of the US.
3.7. Customer may lease a Random Short Code or, Vanity Short Code, either of which may be a Shared Short Code or Dedicated Short Code. Customer is responsible for all fees associated with Short Codes. Customer expressly acknowledges that Shared Short Codes may be leased to many other companies and thus are subject to a higher risk of misrouted communications (e.g., the Common Short Code Administration may lease a short code such as “24242” to multiple companies). Customer’s use of Shared Short Codes is at Customer’s sole risk. Genesys reserves the right to determine whether to support Shared Short Codes.
4. Email Messaging Terms and Conditions
In addition to the requirements stated above under Section 1:
4.1. Customer shall ensure that for Commercial email Messages, (i) the “from” line, subject heading, and other identifying header information is not misleading or deceptive, (ii) the Message includes a functioning return E-mail address or other means for a Recipient to request not to receive future Commercial email Messages from Customer, (iii) the Message contains warning labels required by the CAN-SPAM Act for sexually oriented material, if applicable; and (iv) the Message does not include Email addresses obtained by means in violation of the CAN-SPAM Act, or of Recipient who has requested not to receive Commercial email Messages from Customer.
4.2. Upon Genesys’ request, Customer will provide proof that the intended recipients of any Commercial email Messages have affirmatively opted-in to receiving such Messages.
5. Secure Enterprise.
Customer shall ensure that any Sensitive Information transmitted or stored through use of the Engage Platform shall be done using Secure Enterprise. Customer acknowledges that speech-recognition and audio recording of Sensitive Numbers and PII (e. g. credit card, social security numbers) is supported only in an encrypted format in a Secure Enterprise. To capture numerical Sensitive Information in Secure Enterprise, Customer shall ensure that all callers enter such Sensitive Information through the Engage Platform only by pressing phone keys (DTMF).
6. Subscription, Fees, Expenses, and Pricing Notes
6.1. Fees set forth in Services Orders are subject to Customer’s fulfillment of the Initial Subscription Term. Except as otherwise provided in an applicable Services Order, Customer is obligated to meet a minimum purchase commitment equal to the total monthly recurring fees times the number of months that comprise the Initial Subscription Term.
6.2. As reasonably requested by Genesys, Customer will provide Genesys with forecasts of Customer’s anticipated future usage of the Genesys Cloud Services. Customer’s forecast is for informational purposes to assist Genesys with capacity planning and service management; forecasts do not alter the terms of the Subscription.
6.3. General Pricing Notes
- 6.3.1. Client may cancel services at any time on 60 days’ prior written notice, provided Client pays for all services utilized through the date of cancellation. Clients that have made a commitment, whether based on volume or spend, will be responsible for meeting their commitment, regardless of any termination.
- 6.3.2. Client may cancel services at any time on 60 days’ prior written notice, provided Client pays for all services utilized through the date of cancellation. Clients that have made a commitment, whether based on volume or spend, will be responsible for meeting their commitment, regardless of any termination.
- At the beginning of each calendar month, Customer’s monthly volume will be restarted; minutes will not roll over (if applicable).
- 6.3.3. Fees will be determined in accordance with the fee schedule provided and will be invoiced on a calendar month basis.
- 6.3.4. For tiered discount pricing structures, each price level applies only to the Messages in that tier.
- 6.3.5. Prices exclude, and Customer is responsible for, all sales, use and other taxes.
- 6.3.6. Data uploaded and stored by the Genesys Service greater than 14 days with no calling activity will be deleted from the Genesys system automatically. For disaster recovery/business continuity applications, pricing for data recovery is available upon written request.
- 6.3.7. Genesys will make Production data available for 15 months on-line.
- 6.3.8. Prices are subject to change upon 30-day prior written notice from Genesys.
- 6.3.9. Professional Services services are billed separately in accordance with the client management fee structure.
- 6.3.10. In the event Customer elects to include contests, sweepstakes or similar events as part of a campaign, Genesys will have no liability in connection with these activities.
- 6.3.11. A private network requires Customer to provide network connection into Genesys data center location. Customer provides network switch and firewall.
6.4. Voice Messaging Pricing Notes
- 6.4.1. Alert Call Minute charges begin when the Alert Call is picked up by any person or device and ends when the call is terminated.
- 6.4.2. All calls will be assessed a charge except calls that result in a busy signal or no answer.
- 6.4.3. All call minutes are billed in 6-second increments, with a 6-second minimum.
- 6.4.4. Direct Connect Minute charges begin when the Customer’s contact center phone system picks up the Interactive Call.
- 6.4.5. Where Customer elects to have calls hang-up on answering machines, each such call will be charged for 12 seconds.
- 6.4.6. When Customer initiates a call that results in a bad number, each such call will be charged for 12 seconds.
- 6.4.7. Interactive Call Minute charges begin when the Interactive Call is picked up by any person or device and ends when the call is terminated.
- 6.4.8. Outbound Direct Connect charge is used when direct connecting on an outbound call. An outbound call is defined as a call initiated on the Genesys system by or for the Client.
- 6.4.9. Inbound Direct Connect charge is used when direct connecting from an inbound call. An Inbound call is defined as a call initiated by a customer of the Client using a phone number provided by Genesys.
- 6.4.10. Billing for LocalTouch number buckets starts upon assignment of that number bucket.
- 6.4.11. There is no proration for LocalTouch number buckets.
- 6.4.12. Customer is billed for all LocalTouch number buckets assigned to them.
- 6.4.13. A private network requires Client to provide network connection into Genesys data center location. Client provides network switch and firewall.
- 6.4.14. Agent Voice Portal (AVP) is required for predictive dialer calls unless a CTI connection is established. Agents will be connected to the Genesys Engage Platform for the duration of their session.
- 6.4.15. Agent idle and after call work times will be billed while agents are connected to the Genesys Platform unless a Private Network or Toll Free connection is in place.
- 6.4.16. Agent Voice Portal minutes, excluding Dialer Services, will be included in the same service category as Outbound/Inbound Direct Connect Call Minutes.
- 6.4.17. Maximum Concurrent Usage Seat invoicing is based on max concurrent logins per billing period. Genesys can set a maximum limit if Customer desires. Seats exceeding limit will be denied unless Customer contacts Genesys to increase limit.
- 6.4.18. Fixed Price Seat invoicing is based upon a fixed number of seats. Customer pays for those seats every billing period regardless of their use. The number of seats can be increased or decreased at any point during the month. These seats are not prorated or credited respectively.
6.5. Text Messaging Pricing Notes
- 6.5.1. In the event that Messages are sent that are longer than what can fit into one text message body (typically 160 characters), the Message may be divided into multiple Messages and delivered separately. In this case, each Text Message in the series shall be considered a separate and distinct Message and shall be charged accordingly. For example, if a Message contains 180 characters, then there would be two (2) Messages.
- 6.5.2. Customer is billed for Opt-In/Opt-Out response messages received in responses to campaigns. These responses may be received weeks or months after the campaign has ended. Genesys will not bill for responses received after 60 days of the campaign end date.
- 6.5.3. Short Code fees are monthly and commence on the date Genesys orders the short code on Customer’s behalf.
- 6.5.4. Customer will be billed for all short codes obtained by Genesys on a monthly basis. Notwithstanding anything to the contrary contained in the MSA, a 90-day advance written notice is required to cancel a short code.
- 6.5.5. Genesys may require at least 45 days to provision a Short Code for Customer. Short codes are required for Customer messages. Delays may occur in the provisioning process if Customer does not respond quickly to requests for information and for payment. The provisioning timeframe is also dependent upon the responsiveness of the Carriers, and Genesys will not be held liable for delays from specific Carriers due to Carriers unresponsiveness.
- 6.5.6. Pricing for incoming text messages received by the Agent Text Portal is the same as for any other inbound text message. Pricing for outgoing text message sent via Agent Text Portal is the same as any outgoing text message.
- 6.5.7. For Random or Vanity Short Codes that are still active, Customer will be billed for all inbound Text Messages received, as well any responses to these inbound Text Messages.
6.6. Email Pricing Notes
- 6.6.1. Email pricing is per message sent by the Genesys platform. Genesys cannot guarantee that individual messages, once sent by the Genesys platform, will actually be received, delivered or opened.
- 6.6.2. Genesys reserves the right to apply a surcharge of 25% of all Message Fees for Messages greater than 100 kilobytes in size.
- 6.6.3. The annual fee for the Dedicated IP and Mailing Domain Name service is due when the Genesys Service is activated and on each subsequent activation anniversary.
7. Support and Service Levels
7.1. Customer will submit requests for Support subject to the processes set forth in the Support User Guide. Prior to reporting an issue, Customer shall investigate the issue and make reasonable use of the self-help guides and information posted on the Customer Care Portal. Customer personnel submitting tickets must be knowledgeable and have access to information to facilitate resolution of reported issues. Genesys is not responsible for resolving issues that cannot be reproduced in a controlled test environment. All issues reported by Customer via Genesys Customer Care are tracked in the Genesys Customer Care Case Management Tool and assigned a case number for tracking purposes. Customer shall include the case number in all communications regarding a reported issue.
7.2. The Genesys Cloud Service includes such characteristics as 24×7 systems monitoring and administration. Upon completion of Provisioning, the Genesys Cloud Service will be available 24x7x365 except for downtime in respect of which Customer has received at least 3 days’ notice and which downtime will not exceed five (5) hours per month (“Scheduled Downtime”). Genesys will use commercially reasonable efforts to (i) provide Scheduled Downtime during off-peak business hours (10pm – 5am eastern); and (ii) avoid Scheduled Downtime that would impact all Genesys Cloud Service data centers at the same time. In the event that the Genesys Cloud Service is available for less than 99.9% of the total applicable time (excluding Scheduled Downtime) due to a “production outage” where the platform cannot process Messages on behalf of Customer for the applicable month, Customer may request a credit subject to the Customer’s provision of written notice of such unavailability within thirty (30) days after the end of the applicable month. Such notice must contain a description of service incident including the date and approximate beginning and end time of the production outage service incident for Genesys’ verification. Subject to Genesys’ verification that the service incident had occurred and that Customer’s ability to transmit Messages was impaired by such incident, Customer shall be entitled to recompense in the form of Credits for a production outage for the identified range as follows: