PureCloud Self-Service IVR
Provide 24/7 self-service and agent-assisted service
The IVR experience your customers want
Traditional IVRs slow progress for digital business
Most interactive voice response (IVR) platforms are not capable of keeping pace with the quickly changing requirements of a digital world. They lack critical information and context for customer inquiries across multiple channels. A whopping 70% of contact centers fear their current IVR systems won't meet future requirements, while 20% confess their system doesn't meet today's needs (Dimension Data, “2016 Global Contact Centre Benchmarking Report”). Today’s mobile customers are adopting new channels at an astonishing rate. Don’t be daunted by digital disruption—get on a platform that turns it into a competitive advantage.
Future-proof your IVR
PureCloud offers speech-enabled IVR services designed to effectively and efficiently handle not only traditional channels such as voice and email, but also new emerging digital channels. Call flows can key off of a variety of data points, and be as simple or as sophisticated as your business needs. Your customers expect choice, and the ability to contact you when and where they want. Research suggests voice will not be the preferred channel in coming years. Now is the time to switch to a next-generation omnichannel platform built to manage this transition to a digital world.
We added new messages to our IVR in just a couple of minutes, which is almost unheard of in our industry. And we did this without relying on IT experts.—Ian Roberts, Operations Leader, Quicken Inc.
Drag-and-drop call flow builder
Gone are the days when a small IVR change required a ticket to the IT department and a three-week wait. Creating multi-level call flows and menu options has never been easier using the PureCloud Architect visual call flow builder. Create menus of predefined or customized actions using a drag-and-drop graphical user interface. Actions include greetings, transfers, prompts, digit collection, data dips, sub-menus and more. It even flags errors before configurations are published, making the system easy and safe to use—even during business hours.
Speech is included
Others charge exorbitant fees for Automatic Speech Recognition (ASR). With PureCloud, speech is included. There’s no requirement for a separate speech recognition engine. PureCloud ASR also supports multiple languages such as Spanish, French and German. With integrated DTMF and speech-enabled options, you can finally set up an IVR customers will embrace.
Simple, robust prompt management
PureCloud includes a library of prompts that can be used "out of the box". Access standard sets of data, including dates, monetary, numbers, ordinals, and some phrases used by features for error handling (speech recognition errors). System prompts are provided in multiple languages to support global operations. And if you need to change IVR prompts frequently, you can record custom prompts directly within the visual call flow builder using your browser and computer microphone. Infinite configurability lets you build menus that are as simple or sophisticated as you need, and lets your customers choose between self-help options or agent-assisted service.
Integrated ACD and IVR
Deliver a great customer experience by empowering agents to continue—rather than restart—a customer’s journey. The PureCloud solution’s IVR and automatic call distributor (ACD) are tightly integrated. Information collected in the IVR is shared with the ACD for interaction routing, handling and reporting.
PureCloud IVR can push and pull data from other systems (CRM, ERP, etc.) to access relevant data for self-service applications and agent-assisted transactions.
We don’t like hold music either
A better on-hold experience
Every customer service organization works hard to minimize hold time, but in some cases, holds are inevitable. Make your hold more pleasant with music-on-hold, announcements, or apologies for the delay.
What’s better than a good hold experience? No hold at all. Use our callback option to allow customers to request a call from the first available agent, instead of sitting on hold. The outbound call is simply queued up on cue. Watch your abandon rate plummet.
Leverage our public APIs for even deeper management and configuration options for call flows, audio prompts, and other data—giving you flexibility to use other tools and integrations to create solutions that fit your business’s individual needs.
Secure and PCI-compliant
Give customers peace of mind with an IVR solution that’s secure and prevents access to sensitive information by masking audio paths and data capture, and halting system recording. PureCloud safeguards credit card data, and is PCI compliant.
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Robust functionality to support customer needs
Security and compliance built in
PureCloud is built on Amazon Web Services, with tight controls added on top. All of your data and requests are encrypted, and organization data is separated by rigorous authentication. You can choose our single sign-on solution or one of the industry standard SSO systems.
Compliance with Legal and Regulatory Requirements
PureCloud meets rigorous compliance and regulatory requirements such as the U.S. Health Insurance Portability and Accountability Act (HIPAA) and Statement on Standards for Attestation Engagements (SSAE) 16/ISAE 3402 SOC 2 Type II.
The PureCloud platform achieved a PCI DSS assessment as a Level 1 Service Provider using version 3.2 of the PCI DSS standard.
Protect your business by providing tightly scripted content when it’s absolutely necessary.
Outbound campaigns (dialer)
Execute dial modes and campaign tactics that keep agents productive, costs low and contact rates high. Inbound and outbound blending is supported, ensuring you have coverage across queues.
Dialing needs vary depending on campaign type and legal regulations. Dial at your own pace using one of five outbound dialing modes.
Preview – Presents information about the contact to the agent before dialing, informing whether to call or skip to the next record.
Progressive – Reduces the risk of call abandonment by dialing one contact for each available agent.
Power – Waits until an agent is available before placing calls. The system adjusts the number of simultaneous calls placed by analyzing previous calling attempts.
Predictive – Predicts agent availability and places calls based on internal statistics.
Agentless – Automatically responds to live contacts or answering machines as directed by campaign settings.
Are you running Salesforce, Zendesk, Oracle, or some other customer relationship management (CRM) system?
Great! We can integrate with all of those and more—by adding PureCloud interactions within the CRM app or by bringing CRM data into useful places in PureCloud, or both.
Integrate with your CRM and other IT systems quickly and easily with our cloud-based configuration tool. Keep systems in sync with bi-directional data flow. All with a few clicks—no SQL queries required.
Voice recognition is everywhere today. Whether it’s Siri or Alexa, voice recognition has come a long way and is now considered mainstream.
PureCloud comes with a built-in Interactive Voice Response (IVR) that includes a simple drag-and-drop editor for setting up menus, out-of-the-box keywords, and robust multilingual support!
No third-party licensing. Full language access. And you can keep using the telephone touch keys (DTMF) if that’s what you prefer.
The promise of omnichannel is that your customer can connect with you on any channel and your system will recognize that customer, and route them to the best agent or support tech based on:
- Previous interaction history
- Skill-based routing
- Availability, and more
Then to better understand and manage the omnichannel experience, PureCloud offers interactive dashboards and reports for a unified view of omnichannel customer engagement.
Simplify your systems. With PureCloud Softphone you can use your browser as a phone. Our industry-leading softphone is built with WebRTC (Web Real-Time Communications) technology, which manages the connections and data needed to make IP-based phone calls and video calls. Dump the telephony hardware. Simply plug in your headset and go!
Social channel management
PureCloud connects directly to social sites so you can monitor and respond to social media hubs in the powerful PureCloud agent interface. The initial release covers streaming of publicly available tweets from Twitter and will quickly expand to include many other social hubs including Facebook. You can configure search filters and queue routing through an easy admin form, and edit them any time.
Maximize efficiency today by allowing your agents to receive and respond to social expressions from your customers!
Screen share and co-browse
Finally, an easy way for customers to answer “what’s on your screen?” Using screen share or co-browse allows customers to show and tell with agents—so agents can quickly grasp the issue and actively guide the customer to a solution. Both technologies help your customers share what they’re looking at but there are subtle and important differences.
Allows your customers to share their entire screen. If your customers need to share non-web browser content then screen share is your best choice. Configuration flexibility also supports embedding directly in your proprietary desktop application..
Escalate an interaction with either tool and watch first call resolution climb!
With dynamic performance views you can deliver consistent customer outcomes by quickly understanding and managing performance in real time.
Dynamic views allow you to see:
- Who is on hold in the queue
- Current interactions in progress
- Full details on agent status and availability
- Real-time service levels across channels
You can also
- Set alerts to notify you if service levels drop below thresholds
- Drill down into the detailed statistics for each agent
- Customize your dashboard views and get the information you care about most at a glance
Dashboards and reports
The Heart of the Contact Center
PureCloud provides real-time and historical data in interactive, dynamic views making it easy to keep tabs on the pulse of the contact center.
With a single dashboard, supervisors can access information on current state, as well as historical metrics across all media types. Need voice, chat and email KPIs and metrics all in one view? No problem! The supervisor dashboard is the "control center" of the contact center, giving supervisors the information they need to operate efficiently.
PureCloud includes both pre-built and customizable reports that offer a consolidated view across channels. Reports are accessible from within the supervisor dashboard making it easy to see the current state of operations along with historical metrics. Reports can be exported and are available in a variety of formats.
Graphical script editor
Consistency is vital in how you speak with customers. But long, tedious scripts can irritate customers causing agents to avoid using them. We’ve created a tool for writing scripts that uses keyword detection and customer identity to streamline conversations—and it works the same way with any channel, making it simple for your support team to find the right answers.
You get a simple intuitive script builder that makes it easy for non-technical users to quickly compose and modify powerful real-time guides for agents. No more complexity. Just point, click, drag and drop. No coding required. And what you see is exactly what agents will see. It’s that easy!
Boost the performance of your workforce and operate more efficiently. Workforce Optimization capabilities are built right in. You don’t need a separate system for quality assurance, or forecasting and scheduling.
Capabilities include multichannel recording, quality management, workforce management, performance monitoring and more.
Context shifting between applications introduces error and wastes time. With PureCloud External Contacts, your corporate address book is seamlessly accessible in an all-in-one contact center solution. Use this native contact management system to add context to communications with prospects, customers, and organizations.
- Quickly import your contact list via a CSV upload or dynamic Salesforce integration
- Find your External Contacts throughout the app—whether you're searching to initiate a call on behalf of queue, add to a conference call, or transfer an existing ACD call.
- Represent connections between the people at your company and the organizations in your External Contacts. Tie in account managers, support leads, or any other key players.
- Get omnichannel interaction history and native screen pop with key customer information—so your agents have all the context they need before the interaction even begins.